Grading and records

Registrar, LSB 1st Floor, (808) 675-3744
http://w2.byuh.edu/registration/

The following letter grades are given at the University. The grade point average may be computed by using the numeric values indicated.

A	Exceptional achievement	4.00
A-		3.70
B+		3.40
B	Above average quality	3.00
B-		2.70
C+		2.40
C	Acceptable work	2.00
C-		1.70
D+		1.40
D	Not fully satisfactory	1.00
D-		0.70
F	Failing (no credit)	0.00
UW	Unofficial Withdrawal	0.00
WF	Withdraw Failing	0.00

Other marks are given as follows: I (Incomplete), NS (Grade Not Submitted), P (Passing), NP (Not Passing), T (Course Work in Progress), X (Continued Registration Required for Completion), W (Withdrawn), and V (Audit).

When a final grade is not submitted by the specified deadline, the grade of "NS" will be posted on the student's official record. NS means "grade was not submitted." An NS grade will not affect a student's final grade or the grade point average. However, the student will not earn any credit for the course as long as the NS grade remains-which may affect scholarships, financial aid, or housing. Faculty members have the responsibility to change the NS designation to the proper final grade. Immediately following the deadline, e-mail notification will be sent to Deans, indicating which faculty members have not submitted grades.

P is used to indicate the successful completion of a course taken on the pass/not pass option. This option is available to students at the University as a means of encouraging study outside the chosen major and is limited to one course per semester or term. An elective course, a course for which credit is received by examination, and any course specifically designated may utilize the pass/not pass option. Classes in the student's major (with some exceptions), religion, general education, or EIL classes may not be taken with this option. Students electing this option will be given the P grade if their work in the course is rated as equivalent to C or better. If the work is not rated at this level, NP will appear on the permanent record. The P and NP are not included in the computation of the grade point average.

A grade of T indicates course work in progress and is only used in 399R courses in which work may extend beyond the semester. The T grade may be changed to A, B, C, D, F, or P, depending on the grade rule for the course, when the work is completed. A T grade does not effect a student's GPA.

The X grade is used when a student requires more than one semester or term to achieve the required proficiency of a course, though the quantity of work has been satisfactory. To receive credit and a grade for the class, the student must register in a subsequent semester or term and achieve the proficiency required. The X grade is given only in the following classes and may be given only one time for any course:

• all English as an International Language courses except 201
• English 101

The X grade will have no effect on the GPA and the student will not receive credit for a course in which it is received.

Students discontinuing a class officially during the add and drop period will have no listing of the class entered on their permanent record. Students withdrawing from a class during the 2nd to 5th week will not have a grade of W appear on their permanent record. From the sixth week through the ninth week (fourth to fifth week for spring term), the instructor is asked to give a report of the grade status (passing or failing) at the time of the withdrawal. A grade of W will be entered on the record of a student who is passing at the time of withdrawal and a WF for those who are failing. The W is not used in computing the student's grade point average. The WF is counted as 0.00 grade points. The UW is given when a student discontinues attendance in a class without officially withdrawing and is also counted as 0.00 in computing the grade point average.

Change of grade may occur after the final grades for a semester or term are filed with the Registrar only upon petition through the instructor. Forms for this purpose are available at the Registrar's Office. No grade changes will be effected after one year has elapsed from the time of filing the final grade. Grounds for petitioning for a change of grade are completion of work in a course with T and I grades, clerical or discretionary error on the part of the instructor, computer error, or recording error. No other grounds will be considered.

Grades are available to students via the Internet at the end of each semester/term (hard copies of the grade report are also available upon request).

Upon entering into an IWES agreement, the University has permission to send grades, progress reports and other educational records to parents or legal guardians, unless a student married or over 24 years of age.

Student educational records at BYU-Hawaii are generally accessible to eligible students according to the provisions of The Family Educational Rights and Privacy Act (FERPA). BYU-Hawaii has adopted an Access to Student Records Policy which explains in detail student rights relating to their educational records. A copy of the policy is available at the Registrar's Office.

A summary notice of student rights to their educational records at BYU-Hawaii under FERPA. (See Appendix III. FERPA Guidelines)

In addition to enrolling in courses at BYUH, a student may earn credit that will be recognized by the University in the following ways:

1. Complete courses by Independent Study or through CITO. All such courses taken by currently enrolled students must have the approval of the Dean and will be considered part of their current semester load. Credit earned through classes which constitute an unauthorized overload will not be allowed.
2. Transfer credit to BYUH for courses completed at an institution accredited by one of the following regional associations or is an institution sponsored by The Church of Jesus Christ of Latter-day Saints.
   • Middle States Association of Colleges and Schools (MSA-CHE)
   • North Central Association of Colleges and Schools (NCA-HLC)
   • New England Association of Schools and Colleges (NEASC-CIHE)
   • Northwest Association of Schools and Colleges (NWCCU)
   • Southern Association of Colleges and Schools (SACS)
   • Western Association of Schools and Colleges (WASC-ACSCU)
   • Western Association of Schools and Colleges (WASC-ACCJC)
   • Credit from other schools must be submitted for evaluation to the Admissions Office upon application for admission to the University.

   All college transcripts will be evaluated to determine admissibility of an applicant even if all or any of that credit is not accepted for transfer.

3. Pass a special examination for credit in certain courses offered by the University. (Religion courses and classes requiring a laboratory or a portfolio are not among those that can be challenged.) Such credit will be given only to currently enrolled students with the joint consent of the dean of the college/school in which the student is registered and the dean college/school in which the class is offered. A fee of $10.00 is charged prior to taking each special examination, and, if passed, an additional $5.00 per credit hour. If a student challenges a course and fails the exam, he/she must wait one full semester before he/she can re-challenge that course and receive credit by examination.
4. Complete the Advanced Placement (AP) examinations, with satisfactory scores. AP scores will be evaluated as transfer credit in the Registrar's Office (refer to Advanced Placement in the index).
5. Complete the College Level Examination Program (CLEP) in approved courses. Brigham Young University Hawaii will grant credit in some sub areas (specific subject matter courses) in which the student scores sufficiently high and three hours of non-graded credit in those general areas in which sufficiently high scores are received. Credit on a case-by-case basis is approved by the University.
6. Serve in the armed forces. A Guide to the Evaluation of Educational Experiences in the Armed Services, published by the American Council on Education, has been adopted by Brigham Young University Hawaii as a basis for evaluating college-level training and experiences in the armed forces. Students desiring credit should bring their military service DD-214 form to the Registrar's Office.

Application of transfer credit will be determined on a course by course equivalency basis. All transfer courses with a C- grade or better will be accepted by BYU-Hawaii as general education credit, major credit or elective credit. Credit for courses of a remedial nature (usually numbered 99 and below) will not be transferable. BYU-Hawaii does not transfer Grade Point Averages (GPA) when transferring credits from other institutions.

A person transferring to BYU Hawaii with an associate degree will generally take additional hours to fulfill the general education requirement for a bachelor's degree. Such a student should meet with the Academic Advisor over his/her major. The Academic Advisor then does an evaluation of the student's transcript and makes a proposal to the General Education Committee of the remaining courses that the student has to complete.

With an Associate Degree from schools with a Transfer Agreement, credits will transfer to BYU-Hawaii having satisfied all of their General Education requirements with the exception of an Interdisciplinary Studies course. Those transferring with an Associate degree from schools without a Transfer Agreement will need to complete an Advanced Writing and an Interdisciplinary Studies course. However, Hawaii Community Colleges have additional requirements.

Students will be notified in writing of the general education requirements remaining to be completed. The student's major department/school evaluates courses for the major requirements.

Registrar's Office, LSB 1st Floor, (808) 675-3732
http://w2.byuh.edu/registration/Tr_Order.shtml

Transcripts can be ordered by the following:

To obtain a transcript, you must submit the information listed below. Official transcripts will be released only after all financial restrictions have been paid in full. Transcripts requested to be sent to the student or for employment or to any individuals must be a signed request. All other requests may be done as listed above.

• Full name and all names used
• Social Security number or BYUH ID#
• Date of birth
• Last date of attendance at BYUH
• Current mailing address and daytime telephone number with area code
• Number of transcripts requesting
• The address where each transcript is to be sent
• Full signature (if ordering by fax, mail, or in person)

Costs for transcripts are as follows and due at the time of ordering:

• 3 transcripts free per month
• $5.00 for rush/per transcript
• Express Mail U.S. based upon current prices
• New fax fee to fax out transcripts: $10.00 flat rate

A check or money order (make check payable to Brigham Young University Hawaii ) should be sent to Financial Services, BYUH #1955, 55-220 Kulanui St., Laie, HI 96762 (BYUH ID# or Social Security number should be included with payment). In addition, American Express, Visa or MasterCard may be used when the student is the card holder. The processing time is normally one day. A rush order is completed in one hour. Transcripts for students who attended prior to 1980 may take longer.

No student's transcript or other record at the University will be released to the student or to any other person or institution until all the student's outstanding obligations to the University have been paid or until satisfactory arrangements have been made. These obligations include, but are not limited to, fees outstanding, University standards violations, international students who become illegal aliens, etc.